Schedule a meeting with your team as far in advance of the race as
possible. In the meeting discuss the following items:
Race Bible
- Review the race bible with the team.
Be sure to emphasis rules or policies that you think will be important
for the team to understand.
Participant Conditioning
- Training: Discuss how everyone is doing with their training. Plan
as a team how to keep everyone in shape and healthy for race day.
If you need help with training click
here.
- Race day pace: Estimate what everyone's pace will be on race day.
Some novice runners may not know how to estimate their pace. If
this is the case we recommend doing a timed run as a team. The run
should be about 5-8 miles. Tell everyone to run at about 70-80%
of their max. This should give you a good estimate of how people
will run on race day. If people are new to running they will most
likely speed up by race day. Make your best guess as to how much
they will speed up. For a Pace Calculator click here.
Securing Vehicles
- Your team will need two support vehicles for race day. The vehicles
need to hold at least 6 passengers. Vehicles can be no longer than
21 feet (aprox the length of a Ford Excursion or 15 passenger van).
We recommend choosing a vehicle that will have plenty of room for
you to be comfortable during the long hall.
- If your team does not have access to a vehicle you may rent one
at a discount from Enterprise Rent-A-Car.
Make Sleeping Arrangements
- Once you have an idea of where you’ll be during the race
you need to decide as a team where you’d like to sleep. Each
van will have a few hours to sleep before returning to the race
course to meet up with the over vehicle. The off vehicle will have
a few hours to rest before returning to the race course. You can
plan to use this time to sleep, eat, or relax at the next major
exchange. Using your estimates from the pace calculator find a sleep
location that you can travel to and from quickly. Usually teams
that book hotel rooms book them somewhere between legs 18 and 24.There
are a few exchange where we will provide a place for you to sleep.
For a list of exchanges with places to sleep click
here. Many teams prefer to reserve a hotel room along the route.
For a list of hotels along the route click
here.
Volunteers
- As a condition of participating in the race each team with even
one person living within 100 miles of the course must provide 3 volunteers
for race day. Talk with the team to decide how best to recruit these
volunteers. At some of our races you have the option to make a donation
to our charity instead of providing volunteers. See the volunteer
webpage for more information.
Team Uniforms
- Many teams like to get creative with team t-shirts or costumes.
Discuss this with your team. If you decide to get creative we recommend
putting one person in charge of pulling things together.
